Time Management Course

Foundational Understanding

• Understanding the Importance of Time Management: Highlighting how effective time management contributes to personal and team productivity, as well as job satisfaction.

• Embracing the Bigger Picture: Cultivating a mindset that values understanding the broader context and business objectives behind assigned tasks, enabling alignment with organisational goals.

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Time Assessment and Prioritisation

Time Assessment:

• Understanding how time is currently spent and identifying areas for improvement.

Goal Setting:

• Setting clear and achievable goals to prioritise tasks effectively.

Task Prioritisation:

• Learning techniques for prioritising tasks based on importance and urgency.

Strategic Planning and Checkpoints:

• Assistance in creating dynamic plans on a daily, weekly, and monthly basis to enhance organisation and adherence to schedules while honing the skill of accurately estimating task completion times.

 

Efficiency and Resource Utilisation

• Leveraging Annual Overviews for Effective Time Management: Aligning time management with the monthly, quarterly, and annual business landscape and recurring projects/ events.

• Batching and Time Blocking: Introducing techniques such as batching similar tasks together or time blocking specific periods for focused work.

• Eliminating Time Wasters: Identifying common time-wasting habits and how to overcome them.

• Technology and Tools that can work for you: Utilising productivity apps and tools to streamline work processes.

• Cognitive Biases and Decision Making: Understanding common cognitive biases that affect time management decisions (such as the planning fallacy or the urgency effect ) and learning to recognise and mitigate them.

 

Execution and Delegation

• Efficient Delegation: Guidance on the timing and methods for entrusting tasks to colleagues or seeking support.

• Boundary Setting and Saying No: Techniques for setting boundaries and effectively declining non-essential tasks or requests.

 

Time Management and Personal Discipline

• Overcoming Procrastination: Addressing the causes and consequences of procrastination, offering strategies to maintain productivity.

• Resilience and Adaptability: Training on how to stay resilient and adaptable in the face of unexpected challenges or changes in workload or schedule.

 

Well-being and Stress Management

• Stress Management: Providing techniques for managing stress and strategically allocating energy towards tasks for maximised productivity and performance.

• Motivation and Focus in Time Management: Highlighting intrinsic motivation's role in sustaining productivity, understanding both intrinsic and extrinsic motivation for oneself and colleagues.

• Mindfulness and Time Awareness: Incorporating mindfulness practices and increasing awareness of time usage in the present moment to make more intentional choices.

 

Communication and Collaboration

• Clarifying Roles and Responsibilities for Strategic Focus: Stresses understanding individual roles and their contribution to broader organisational objectives.

• Communication Skills: Enhancing communication skills to minimise disruptions and clarify expectations.

• Proactive Communication and Confidence Building: Encouraging proactive communication of concerns and lack of confidence in task responsibilities, facilitating timely guidance and support from managers.

• Seeking Intermediate Feedback: Cultivating a culture of seeking feedback during project progress, enabling timely adjustments and improvements.

 

Continuous Improvement and Ownership

• Ownership and Continuous Improvement: Instilling a sense of ownership over tasks and responsibilities, fostering continuous improvement, learning, and growth for the success of the team and organisation.

• Feedback and Reflection: Providing opportunities for regular feedback and reflection on time management practices to support continuous improvement and reinforcement of learned skills.

• External Resource Management: Additional emphasis on managing external resources such as suppliers, contractors, or freelancers, especially for roles involving coordination with external parties.